Saturday, October 12, 2013

Guide for Writing Student Project Proposals for University of Colombo and Moratuwa BIT

Sample Project

This is a summary of how to write good, concise proposals for course projects. The focus of this summary is on programming or implementation projects, but the general ideas can be applied to most proposals. The recommended lengths of sections are given assuming a document length of 2 to 5 pages. Use appropriate scaling for longer proposal documents.

Sample Outline for students doing undergraduate projects

The following is a sample outline for a project proposal. Note that all questions for a section may not apply to your proposal, and should be used as a general guide only.

1.     Introduction (1 or 2 paragraphs)
o    Motivation Sentence
o    Summarize the problem (1 or 2 sentences)
o    Summarize the solution (1 or 2 sentences)
o    Describe format of rest of proposal (sections, etc.)
2.     Motivation (1 to 3 paragraphs)
o    What is the history of the problem?
o    Why is this problem interesting?
o    When and why does the problem occur?
o    Is the problem already solved? What is done now?
o    Are there any similar systems or solutions to the one you propose? If so, reference and very briefly explain them.
o    Are there are possible improvements to current solutions?
3.     Project Summary (1 paragraph)
o    What in general will this project achieve? (Do not delve into details or timelines.)
4.     Project Details
o    Architecture and Environment (2-3 paragraphs + figures)
§  Describe the project environment (software, hardware, languages, organizations, etc.)
§  Diagrams and figures are useful here if appropriate.
§  What software, hardware, or tools will you use?
o    Implementation Issues and Challenges (2-3 paragraphs)
§  What will be the most difficult issues and challenges in the implementation?
§  How are you using or extending current tools/systems for your problem?
§  What makes your project unique?
o    Deliverables (3-5 paragraphs - point-form may be used for some of the description)
§  What will the project produce? (program, report, etc.)
§  Describe in relative detail the features of each of the project's products.
§  You may wish to separate deliverable into phases and indicate optional components given time.
§  Emphasize what your project contributes or achieves!
o    Timeline (1 paragraph - point-form is suitable)
§  Provide an estimated timeline of project deliverable and important dates.
5.     Conclusion (1 paragraph)
o    Summarize the project including the problem, motivation, and proposed solution, and re-state important (planned) contributions.
6.     References
o    List references used to compile proposal and references that will be used for project (if already known).
Source https://people.ok.ubc.ca/rlawrenc/teaching/writingProposal.html

Supervisor / Advisor Details
This is where you give the details of the person that has agreed to supervise your project.  Although there is space for two, only the first one is compulsory.  Keep in mind that the supervisor agreement form will have to be submitted separately.
Title of Project
A good project title should identify three things.  This is not compulsory, but for most projects, this would result in a meaningful title.
  1. Classification of the system – it is a web based system, online system, real time system, etc
  2. Type of System – Payroll, Inventory, Student Management, etc
  3. Client name – the name of the company / client for which this project will be implemented.
Based on that, here are a few examples
  1. Web based Human Capital Management System for XYZ Associates
  2. Inventory Management System for ABC Investments.
  3. Online Brokerage Tracking System for XYZ Securities.
  4. Web Based Sales & Distribution Management System for PQRS Distributors.
Name and Address of Client
A real client is compulsory, since you need to gather requirements, discuss progress, install, train, test, etc and finally get a client certificate stating that the system is implemented.  Here you give the company / client name, along with their address.  Personal names are not required.  Just the client name is enough.  If the client does not have a registered company, but uses a trade name, that name is find.
Motivation for Project
Here you should explain why you selected this specific project, and not something else.  You could say that there is a timely need for such a system, it’s a challenging area that interests you, it’s in an area that you are familiar with and you believe that you can apply yourself effectively to it, it’s for your workplace and this would help increase your effectiveness and efficiency, etc.
Objectives and Scope of the proposed project
Most people mix up what Goals and Objectives are, so here’s a brief explanation of it.  Your project will have one main Goal, and there will be several objectives that allow you to reach your goal.  For example, the goal could be for the Client to be the best provider of XYZ service in the country.  In order to achieve that goal, their objectives may include offering customers true value for their money, increasing revenue by 10%, decreasing waste by 10%, etc
So, objectives for your project could include:
  • Position the products of the company globally, so as to increase sales by a minimum of 10% (if this were a web based sales system)
  • Decrease the staff turnover rate by 20%, and allow the senior management to have a real-time view of the Human Capital (for an HR system)
Objectives should generally be measurable (10% and 20% in the above example), and have a time limit (within your project duration)
Scope is basically what your system is about – it defines the major modules or the features.  This can be defined either positively (i.e. the system will be able to do X, Y, and Z) or negatively (… but the system would not include P & Q)
Example: The main scope of this project involves the development of a web based sales management system including product and category management, customer registration, as well as order processing and delivery.  It would not include online payments, but would have the capability to handle cash on delivery and other offline payment options.
Critical functionalities for project
I have seen some people fill this section up with what they believe to be the critical things that they must do at the beginning such as meet the client, meet the supervisor to finalise project area, gather requirements, etc – I believe this to be wrong.
A functionality is defined as “the range of operations that can be run on a computer or other electronic system”.  Therefore, this section should highlight the 3 or 4 main features / functions that your system would have, once completed.
For example, for an Inventory Management System the main functionalities would be:
  1. Allocate proper stock codes to each item so that we may track where each item / batch is stored for easy location and management.
  2. Be able to identify stock age on a first in first out basis so that older stock is issued first, so as to minimize waste.  Expiry buffer time should be definable in the system, so that alerts are issued for items which are to expire in the next few months, so as to run offers and promotions
  3. Ability to generate required reports and documents including GRN’s, Stock reports, Returns, etc
  4. Ability to define and manage minimum re-order levels within the system.
You don’t have to mention everything here, just the most important ones.
Itemized list of deliverables of the system
These are the final items that your delivery to the customer.  These are mostly physical, and not logical / virtual.
  1. Complete XYZ system consisting of all critical functionalities.
  2. CD / DVD with required installation / setup files
  3. User Manual and Administration Manual
  4. Training and implementation Support
A project plan using Gantt chart (include the work involved in system development as well as writing the dissertation)
This is ideally given in the form of TWO SEPARATE Gantt charts – one for the project, and one for the dissertation.  These should be drawn using Microsoft Project (a link to the trial edition is available.  Not recommended to use anything else.
Your first Gantt Chart should be for the project, and you should consider adding the following activities (A) / milestones (M).  Use the timeline to give the approximate dates in the chart.
  • Project Initialization (M)
  • Shortlist Project Areas (A)
  • Find suitable Supervisor (A)
  • Client Identification (A)
  • Requirement Gathering (A)
  • Analysis (A)
  • Design (A)
  • Interim Report Submission (M)
  • Development / Coding (A)
  • Testing (A)
  • Dissertation Writing (A)
  • Implement / Install (A)
  • Training (A)
  • Client Certificate (M)
  • Submit Dissertation (M)
Also include the 10 progress reports as Milestones
Take the start date of your project as January 1st week, since this is where you start the work officially.  Time the end of the project to the end of September, since that’s where you submit your dissertation.
The second Gantt chart is an expansion of the ‘Dissertation Writing’ Activity in the above chart.  This means that the start / end dates for the second chart should match with the start and end dates of that main activity.  Here we simply expand that activity to show the production / evolution of the dissertation.
Main sections would include:
  • Title Page
  • Declaration
  • Abstract (although this appears here, it is written last, so make sure to put the start / end time towards the end)
  • Acknowledgement
  • Table of Contents
  • List of Figures
  • List of Tables
  • List of Acronyms
  • Chapter 1 Introduction
  • Chapter 2 Analysis
  • Chapter 3 Design
  • Chapter 4 Implementation
  • Chapter 5 Evaluation
  • Chapter 6 Conclusion
  • References
  • Appendix A – System Documentation
  • Appendix B – Design Documentation
  • Appendix C – User Documentation
  • Appendix D – Management Reports
  • Appendix E – Test Results
  • Appendix F – Code Listing
  • Appendix G – Client Certificate
  • Glossary and Index
Resource requirements for project
Under two separate headings, mention the Software and Hardware resources that you would need in order to complete this project.  Don’t put hardware that is too extreme, or stuff that you do not have.  Put your normal computer’s configuration.
Under software, mention the language / editing environment (PHP, Java with NetBeans, JQuery, etc), DBMS technology (SQL Server, mySQL, Oracle, etc), any special servers (eg: Apache HTTP Server), etc.  Don’t put too much information about libraries and extensions since you may not be sure whether you can really use them or not.  General rule of thumb would be to put only what you are sure about.
Proposed way of self-evaluating the success of your system
Here you need to mention about your testing strategy.  You could talk about using white box and black box techniques, using real world data to test the system, getting critical evaluations from your friends, installing the system at the client premises and getting them to do User Acceptance Testing, etc.
That’s it.  Your project proposal is complete!  Make sure to show it to your supervisor before you submit it.
Ref http://www.undergradprojects.com/ucsc-bit-projects/ucsc-bit-03-preparing-your-project-proposal/
YouTube https://www.youtube.com/channel/UCJojbxGV0sfU1QPWhRxx4-A
LinkedIn https://www.linkedin.com/in/ict-bit-tuition-class-software-development-colombo/
WordPress https://computerclassinsrilanka.wordpress.com
quora https://www.quora.com/profile/BIT-UCSC-UoM-Final-Year-Student-Project-Guide
Newsletter https://sites.google.com/view/the-leaning-tree/newsletter
Wix https://itclasssl.wixsite.com/icttraining
Web https://itclass-bit-ucsc-uom-php-final-project.business.site/
mystrikingly https://bit-ucsc-uom-final-year-project-ideas-help-guide-php-class.mystrikingly.com/
https://elakiri.com/threads/bit-ucsc-uom-php-mysql-project-guidance-and-individual-classes-in-colombo.1627048/
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For more guidance on Writing Project Proposals!!!

Home visits Individual / Group / Online classes in English / Sinhala / Tamil. Sample Projects/Assignments Exam Papers, Tutorials, Notes and Answers will we provided.

CALL +94 777 33 7279 | EMAIL  ITCLASSSL@GMAIL.COM | SKYPE  ITCLASSSL




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For more guidance on Writing Project Proposals!!!

Home visits Individual / Group / Online classes in English / Sinhala / Tamil. Sample Projects/Assignments Exam Papers, Tutorials, Notes and Answers will we provided.

CALL +94 777 33 7279 | EMAIL  ITCLASSSL@GMAIL.COM | SKYPE  ITCLASSSL


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