Open Source School Management System free download Project BIT UCSC

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In order to aid in this cost reduction while still maintaining order on the technology front, there are plenty of free school administration software options to choose from. Here are the seven free and open-source school administration software platforms, listed in alphabetical order.

These software options were chosen because they all include standard capabilities that you would expect from school administration software such as attendance tracking and class time table creation.

1. Fedena

Fedena is an open-source school administration software that largely focuses on handling records.

Pros: Fedena offers unlimited administration and student logins to use their system, along with unlimited courses and batches. The system was developed using Ruby on Rails, so schools can easily customize the code to their school’s needs. The system includes human resources, a calendar, financial management, examination management, and student/parent logins.

Cons: Fedena is the free version of another school administration software of the same name. When comparing the free version to the paid version, it becomes clear that the open-source version is lacking in a number of features, including inventory, custom reports, registration, and discipline.

Features:

Course management Admissions Faculty messaging School calendar management Examination management

Attendance tracking Dashboards Student information Employee/teacher management Human resources

Have you used Fedena? Be sure to leave a review!

2. feKara

FeKara is an all–around school admin powerhouse, so long as you are running an operation with 50 students or less.

Pros: FeKara is a clean and modern school administration and management software option that covers everything from exams and assignments to budgeting and internal messaging for all staff. FeKara even includes a mobile app that can work on all tablets and smartphones for convenient on-the-go use.

Cons: FeKara is limited by the amount of students, bandwidth, and storage thatcan be managed on the free version of its software. FeKara is free for schools as long as they remain under fifty students and five teachers in their system, which limits the free use of this software to much smaller schools. If you upgrade one step up, FeKara charges $0.20 per student with unlimited teachers, and finally, their highest paid tier offers unlimited students and teachers for a one-time charge of $350.

Features:

Dashboard Examination management Admissions

Faculty messaging Attendance tracking Time table for classes

Have you used FeKara? Be sure to leave a review!

3. Gibbon

Gibbon gives new meaning to “all-in-one” software. Gibbon is an open-source “school platform” that not only deals with school administration, but also provides features and services for teachers.

Pros: Gibbon offers a vast array of features including administration tools dealing with finance, staff management, payroll, invoicing, departmenting, and schedules. Gibbon also provides teaching tools including grade books, rubrics, assessments, planner tools, and library catalogues, and provides assessment access for parents.

The clean user interface also helps in regards to the learning curve inherent in adopting a new software system.

Cons: Software maintenance for Gibbon is quite technical, requiring coding knowledge, which is standard for open-source software. Support is limited to online guides for administrators, teachers, and parents —however, written support will never replace helpful live support. The lack of any transcript features also deducts from its otherwise large features base.

Features:

Attendance tracking Class management Time table for classes Department management Library management Gradebooks

Student management Rubrics Examination management Faculty messaging Employee/teacher management

Have you used Gibbon? Be sure to leave a review!

4. OpenSIS Open Source

OpenSIS is a free, open-source platform designed for K-12, regardless of if they are charter, private, or state-run schools. OpenSIS is best suited for small and medium schools with a knowledgeable IT staff.

Pros: While OpenSIS offers both free and paid versions of its software, its free version has substantial features. Schools can use this software to maintain transcripts, health records, attendance, demographic information, scheduling, gradebooks, and custom reports. OpenSIS also offers integration with Moodle LMS software in its latest software updates, making user info creation and management for students, staff, and teachers much easier.

Cons: To take full advantage of the OpenSIS community, IT members will have to be familiar with PostgreSQL. The free version does not offer discipline, class portals, billing, or state reporting.

Features:

Attendance tracking Gradebooks Scheduling Faculty messaging Government reporting Library management

Contact management Classroom management Report cards Transcripts Moodle integration Student demographics

Have you used OpenSIS? Be sure to leave a review!

5. School Time

If you are a smaller school, such as a private elementary or preschool with 50 students or less, the free version of School Time may be just what you are looking for.

Pros: No financial obligations or credit cards are required for the free version of the program and it never expires. Features include board management, grading systems, library databases, exam management, transportation, attendance, and even dormitory management.

Cons: The most obvious con is the limit on the amount of students that can be accounted for in the free version. Of course this issue can be solved by upgrading to the not-so-free versions of School Time, but doing so would negate the “free and open source” solution you were looking for. So, as long as your school falls at or below 50 students, School Time can be a fit for you.

Features:

Examination management Time table for classes Class management Curriculum management Faculty messaging

Dashboard Directories Attendance tracking Finance reports Payment gateways

6. SchoolTool

SchoolTool is a web-based open source student information system designed to support a single school.

Pros: SchoolTool has a ton of features that largely appeal to teachers. It provides educators with what they need to run their classrooms (gradebooks, skill assessment documents, class attendance sheets, and daily participation journals), strong organization features (including a calendar that plugs in with popular calendar applications like Google Calendar), and a great report card generator. SchoolTool was made with Python, is largely secure, and is run on Linux Ubuntu.

Cons: SchoolTool is a great starting software for smaller schools, but it isn’t an all-inclusive piece of software. For example, schools will have to find other applications to do human resources, reporting, and financial management. SchoolTool is far more a tool for teachers than it is for administrators. SchoolTool has announced as of October 17, 2016 that their primary developers have moved onto other projects, so while outside developers have access to the source code to make improvements, the main team will not be contributing to future updates. It remains to be seen whether or not this will affect the software’s performance in the long run, but the uncertainty doesn’t help in terms of confidence in performance.

Features:

Gradebooks Attendance tracking Student management Assessments

Databases Contact management School calendar management Discipline tracking

Have you used SchoolTool? Be sure to leave a review!

7. TS School

TS School, or Time Software School, is a classic powerful tool that offers the basics for schools of all sizes.

Pros: TS School is great for managing your workforce—it has a powerful human resources module to help manage your school’s staff. TS School also offers a robust student management system, reports, a powerful organizational calendar (with plenty of space to detail sports team timetables or organize classes by subject matter), and an exam module for teachers.

Cons: There are some notable features lacking in TS School that can be found in the paid version, including customizable reports, development, inventory, safety, and admissions. TS School may also present a challenge to teachers who have never worked with school administration software before, as some claim it is not immediately intuitive to use.

Features:

Admissions Attendance tracking School calendar management Databases Financial reports Government reports

Inventory Faculty messaging Staff management Class management Time table for classes User management

Have you used TS School? Be sure to leave a review!

Other useful school administration and classroom tools

Free software tools exist all over the web, but many of them are restricted by feature limits, operating system requirements, or user limitations. While many schools will find solace in using these free options, not every school is looking for a smaller, free software system.

If these free and open-source school administration systems don’t quite cut it, there are plenty of other paid options to choose from.

If you have recently transitioned to a paid system, be sure to leave a review so that we can stay up-to-date with user experiences!

As for other software and tools, the Capterra school administration blog is full of recommendations and guides to the newest technology in education. If you enjoyed this piece, be sure to read these other blog posts:

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In PHP How to Set Up A Windows Scheduled Task bachelor of information technology (bit) external degree university of colombo school of computing

Set Up A Windows Scheduled Task

Warning: The following assumes you have administrative access to the Windows server where b2Evolution is served from and that the Task Scheduler service is enabled. These instructions are valid for Windows Server 2000 and 2003. They will probably work for Windows NT with some minor changes, but really - shouldn’t you just ! Also, if you frequently have to call your child/cousin/uncle/brother/grandmother to get you out of trouble with your PC, DO NOT try this. Call your child/cousin/uncle/brother/grandmother now and ask them to do it for you, before you get in to trouble. You can wait patiently in the kitchen baking chocolate chip cookies to offer as a reward for a job well done. And as always, you should back up any important data before beginning.

So, you want to set your  Scheduler to run on a regular basis using your Windows server, eh? Follow along as we explore the magic of the Windows Task Scheduler service.

First Things First

First you’ll need to know exactly where this script resides on your system. If you don’t know already (maybe you should call that child/cousin/uncle/brother/grandmother now?), you can find it by clicking Start -> Search -> For Files and Folders from the task bar and entering "cron_exec.php" as the search criteria. These instructions will assume you found it at:
C:\Inetpub\wwwroot\blogs\cron\cron_exec.php

Next we need to know where PHP is installed. You definitely have it installed already if your server is serving out delicious b2Evolution pages, so fret not. You can do that search thing again, this time entering "php.exe" as the search term. These instructions will assume you found it at:
C:\PHP\php.exe

PHP comes in many different flavors: Apache module, CGI module, Command Line module (CLI), etc. The preferred version to use here is the CLI version. Lets test it. Click Start -> Run… from the task bar and enter "cmd". This will open the Windows command prompt. At the command line (it should look like ‘'’C:\>”’) enter the full path to your php.exe file followed by " -v" (that’s [space][minus][lowercase v]) and hit Enter.
It should look something like this:

Shell

C:\PHP\php.exe -v

And return something like this:

Shell

	PHP 5.1.2 (cli) (built: Jan 11 2006 16:40:00)
	Copyright (c) 1997-2006 The PHP Group
	Zend Engine v2.1.0, Copyright (c) 1998-2006 Zend Technologies

If you’re lucky, you’ll find that "cli" designation after the version number. If not (maybe you see a bunch of HTML, or just no CLI designation) this may still work but you should try to find the CLI executable of your PHP installation. You can check the PHP website (http://www.php.net) for details on your specific version of PHP.

For the purposes of this tutorial, we’ll assume that every thing worked peachy and that you’re using the CLI version.

Hello World

Now lets make sure that cron_exec.php script will play nicely with your php.exe file. Go back to your command prompt and enter:

Shell

C:\PHP\php.exe "C:\Inetpub\wwwroot\blogs\cron\cron_exec.php"

And it should result in the simple message:

Shell

There is no task to execute yet.

If you see any other messages or if you just get a bunch of HTML, read through these and correct what ever is wrong. If you continue to have trouble try posting a question in the b2Evolution forums http://forums.b2evolution.net/. For instance, the first time around I got this:

HTML

	<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/x
	html1/DTD/xhtml1-strict.dtd">
	<html xmlns="http://www.w3.org/1999/xhtml">
	<head>
	<title>b2evolution is not configured yet</title>
	</head>
	<body>
	<div style="background-color:#fee; border: 1px solid red; text-align:cen
	ter; ">
	<p>This is b2evolution version 1.8-beta.</p>
	<p><strong>You cannot use the application before you finish conf
	iguration and installation.</strong></p>
	<div style="font-weight:bold; color:red;">Base configuration is
	not done! (see /conf/_basic_config.php)</div>
	<p>Please use the installer to finish your configuration/install
	ation now.</p>
	<p>On most installations, the installer will probably be either
	<a href="install/index.php">here</a> or <a href="../install/index.php">here</a>.
	.. (but I can't be sure since I have no config info available! :P)</p>
	</div>
	</body>
	</html>

I fixed the problem by going through the installer, then ran the command again and got the expected message.

Putting It All Together

The final step will be to set the script to run automagically. For starters, we need to get out our Task Scheduler. From the task bar, click Start -> Programs -> Accessories -> System Tools -> Scheduled Tasks. You may not have any scheduled tasks defined yet, in which case you’ll see only an icon to add a scheduled task, but ‘’don’t click it!'’ I know it’s tempting, but that opens one of those fancy "wizards" and we would rather do things the unwizard way, thank you very much. A numbered list will walk us through the next steps. I give you - Mr. Numbered List!

1. Right-click on an empty spot in the Scheduled Task window and select New -> Scheduled Task (Also accessible via File -> New -> Scheduled Task)
2. Name the new task (How about "Bill"? He looks like a Bill, doesn’t he? "Mr. B. Evolution, II" It sounds so regal.)
3. Double-click the new task to open the properties window (or ‘’File -> Properties'’)
4. Under the Task tab, enter the same command that you used to test the script above. For instance, I would enter: C:\PHP\php.exe "C:\Inetpub\wwwroot\blogs\cron\cron_exec.php"
5. Go to the Schedule tab and enter when and how often the task should run. The schedule defaults to run once daily and should be fine for basic usage, but feel free to tweak as needed.
6. The rest of the fields can be left as-is, unless you’re an ace and know what you’re doing.
7. Click OK and we’re done!

Wrapping Up

You’ll probably want to run the task once to make sure everything goes OK. First, change the view of the Scheduled Task window to show all details (View -> Details). Next, right click the task and select Run (or File -> Run). Watch the Last Run Time column - when it changes from Never to todays date the task has finished running. Now look in the Last Result column. You should see the code "0x0", which means the task completed successfully. If you see any other code, click Advanced -> View Log in the menu bar and look for any errors reported for your task. Fix any problems and test again until you are successful.

That should do it!

Be Prepared Today For Your Feature!!!

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