An inventory management system (IMS) is a combination of software, hardware, processes, and procedures that help businesses manage their inventory. IMSs can help with a variety of tasks, including:
Tracking: IMSs can track inventory levels, orders, sales, and deliveries. They can also track goods as they move between locations.
Managing: IMSs can help manage warehouse processes like picking, packing, and shipping.
Preventing obsolescence: IMSs can help prevent products from becoming obsolete or spoiled.
Forecasting: IMSs can provide insights into trends to help businesses respond to changing market demands.
Creating documents: IMSs can be used to create work orders, bills of materials, and other production-related documents.
Automating: IMSs can automate manual processes like counting inventory and recording it on paper.
Identifying bottlenecks: IMSs can help identify bottlenecks in the supply chain process.
Reordering: IMSs can automatically reorder goods to ensure optimal inventory levels.
Some types of inventory management systems include:
Just-in-Time (JIT) Management
This model originated in Japan in the 1960s and 1970s. It involves purchasing and keeping on hand only the inventory needed to produce and sell products within a certain time frame.
Economic Order Quantity (EOQ) Inventory System
This system calculates the optimal quantity of inventory to order based on factors like the cost of ordering and holding inventory, demand, and lead time.
Here’s a detailed list of high-level functions, features, modules, and submodules for the shop inventory system, including AI functionalities:
Core Modules and Features
1. Inventory Management
- Stock Tracking
- Real-time stock updates.
- Low-stock alerts.
- Product Categorization
- Tyre types (passenger, commercial, off-road, etc.).
- Brands, sizes, and specifications.
- Batch and Lot Management
- Track manufacturing dates, expiry dates, and batches.
- Reordering Management
- Automated purchase order generation based on reorder levels.
2. Sales Management
- Point of Sale (POS) Integration
- Invoice generation.
- Customer details and transaction history.
- Order Management
- Online and offline order processing.
- Delivery scheduling and tracking.
- Discounts and Promotions
- Apply discounts or offers during checkout.
3. Supplier Management
- Supplier Database
- Details, pricing agreements, and payment terms.
- Purchase Order Management
- Generate and track purchase orders.
- Supplier Performance Analytics
- Evaluate delivery times, pricing, and product quality.
4. Customer Management
- Customer Profiles
- Contact details, purchase history, and preferences.
- Loyalty Programs
- Track rewards and offer discounts.
- Customer Feedback and Support
- Integrated ticketing system for complaints.
5. Reporting and Analytics
- Inventory Reports
- Stock levels, turnover rates, and shrinkage.
- Sales Analytics
- Best-selling products, revenue trends.
- Financial Reports
- Profit/loss statements, accounts receivable/payable.
- Custom Dashboards
- Key performance indicators (KPIs) at a glance.
6. User Management
- Role-based Access Control
- Admin, Sales, Inventory Manager, etc.
- Audit Logs
- Track actions by users for accountability.
AI Features
1. Demand Forecasting
- Predict tyre demand based on historical data and trends.
2. Chatbot Support
- Customer Queries: Answer tyre-related questions and suggest products.
- Order Placement: Allow customers to place orders via chatbot.
3. Product Recommendation Engine
- Suggest tyres based on customer preferences, vehicle type, and budget.
4. Automated Data Insights
- Identify slow-moving inventory and recommend discounts or promotions.
5. Visual Search
- Allow customers to upload images of tyres for identifying similar products.
6. Defect Detection
- Use AI models to identify defects in tyres from uploaded photos.
Optional Advanced Modules
1. E-Commerce Integration
- Sync inventory with the tyre shop’s online store for real-time updates.
- Support for payment gateways.
2. Warehouse Management
- Location Mapping: Track stock locations within the warehouse.
- Picking and Packing Management: Optimize order fulfillment.
3. Service Scheduling
- Offer tyre installation or repair appointment booking.
- Track service completion and customer satisfaction.
4. Mobile App
- Inventory management, sales tracking, and customer engagement on mobile.
System Features
1. Integration Capabilities
- Connect with accounting software (e.g., QuickBooks).
- APIs for third-party integrations.
2. Scalability and Cloud Hosting
- Handle increased users and transactions seamlessly.
3. Data Security
- Encryption for sensitive data.
- Backup and disaster recovery system.
4. Multilingual and Multi-Currency Support
- Serve diverse customer bases.
5. Custom Notifications
- Alerts for order updates, low stock, or upcoming service appointments.
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Based on the structure of the Shop Online website, here’s a breakdown of how the modules, submodules, and their respective functionalities can translate into HTML pages using Bootstrap. This will encompass all features and align with the modules and tables discussed earlier. Each page will include functionality tied to the inventory, orders, customer management, and AI features.
1. Home
- Overview
- Dashboard
2. Inventory Management
- Products
- Tyres
- Batteries
- Wheels
- Accessories
- Stock Management
- Update Stock
- View Inventory Levels
- Reorder Management
- Low Stock Alerts
- Reorder Requests
3. Customer Management
- Customer List
- Add New Customer
- Customer Feedback
4. Order Management
- All Orders
- Pending Orders
- Delivered Orders
- Order Details
5. Sales Reports
- Sales Summary
- Top Products
- Monthly Reports
- Generate Reports
6. Supplier Management
- Supplier List
- Add Supplier
- Supplier History
7. AI Features
- Chatbot
- Recommendations
- Predictive Analytics
8. Authentication
- Login
- Register
- Profile Settings
- Logout
9. Support
- Feedback Form
- FAQs
- Contact UsHTML Page Structure for Modules
1. Inventory Management
- Pages:
- Products List: Displays Tyres, Batteries, Wheels, and Accessories in a card layout with images, prices, and filters (brand, price range).
- Stock Updates: Form for adding new inventory items with fields like product name, category, quantity, and supplier details.
- Features:
- Tables for product categories, integrated with sorting and searching.
- Modals for adding or editing stock items.
2. Customer Management
- Pages:
- Customer List: Table of registered customers with search by name or email.
- Customer Details: Individual profile with order history and feedback.
- Features:
- Responsive tables and pagination.
- Forms for adding or editing customer data.
3. Order Management
- Pages:
- Order Dashboard: Table summarizing order status (Pending, Processing, Delivered).
- Order Details: Detailed page showing items ordered, customer details, and payment status.
- Features:
- Inline editing for order updates.
- Integration with AI for suggesting product bundles.
4. Sales Reports
- Pages:
- Sales Summary: Graphical representation of sales data (line charts for daily sales, pie charts for top-selling products).
- Features:
- Dynamic charts using libraries like Chart.js.
5. Supplier Management
- Pages:
- Supplier List: Display supplier details and product relationships.
- Supplier Details: Profile of suppliers with past orders.
- Features:
- CRUD operations for suppliers.
6. AI Features
- Pages:
- Chatbot Interface: Embedded chatbot for customer queries about products, recommendations, and order assistance.
- Features:
- Integration of a natural language interface for dynamic responses.
7. Authentication and User Management
- Pages:
- Login/Register: Forms for user authentication.
- Dashboard Access Control: Role-based access for admin, staff, and customers.
- Features:
- Password reset and profile management forms.
8. Feedback and Support
- Pages:
- Feedback Form: Collect customer reviews and ratings.
- FAQs and Help Center: Static information pages for common questions.
- Features:
- Email integration for support queries.
Bootstrap Components to Include
- Navbar: Dynamic navigation bar with dropdowns for product categories and user actions.
- Cards: To showcase products and offers.
- Modals: For data entry and pop-up messages.
- Tables: With pagination and responsive design for data presentation.
- Forms: Styled input forms for CRUD operations.
If you’d like, I can generate the HTML templates for these pages with Bootstrap integration, styled, and responsive to align with the website’s structure. Let me know!
1. Inventory Management
To Add Product:
Login -> Authenticate user credentials.
Home Page -> Navigate to the inventory management dashboard.
Add Products Page -> Fill in product details (name, category, quantity, supplier).
Submit Form -> Data sent to the server and saved in the products table.
Database Updates -> Stock level in the inventory table is updated.
Confirmation -> Success message or error displayed.
To View Stock Levels:
Login -> Authenticate user credentials.
Home Page -> Navigate to the inventory management dashboard.
View Stock Page -> Select category or filter criteria.
Data Retrieval -> Fetch stock data from the inventory table.
Display Results -> Show data in a table or chart format.
2. Customer Management
To Add Customer:
Login -> Authenticate user credentials.
Home Page -> Navigate to the customer management dashboard.
Add Customer Page -> Input customer details (name, contact, email, address).
Submit Form -> Data sent to the server and saved in the customers table.
Confirmation -> Success message or error displayed.
To View Customer List:
Login -> Authenticate user credentials.
Home Page -> Navigate to the customer management dashboard.
Customer List Page -> Data fetched from the customers table.
Display Results -> Show data in a responsive table.
3. Order Management
To Add Order:
Login -> Authenticate user credentials.
Home Page -> Navigate to the order management dashboard.
Create Order Page -> Select customer and products, input quantities.
Submit Form -> Data sent to the server and saved in the orders table.
Stock Update -> Inventory table updates stock levels.
Confirmation -> Success message or error displayed.
To View Pending Orders:
Login -> Authenticate user credentials.
Home Page -> Navigate to the order management dashboard.
Pending Orders Page -> Fetch data from the orders table with status = 'Pending'.
Display Results -> Show data in a table format.
4. Sales Reports
To View Sales Summary:
Login -> Authenticate user credentials.
Home Page -> Navigate to the sales reports dashboard.
Sales Summary Page -> Select date range.
Fetch Data -> Data retrieved from orders and products tables.
Generate Report -> Create a graphical report using Chart.js.
Display Results -> Show sales trends and product statistics.
5. Supplier Management
To Add Supplier:
Login -> Authenticate user credentials.
Home Page -> Navigate to the supplier management dashboard.
Add Supplier Page -> Input supplier details (name, contact, products supplied).
Submit Form -> Data sent to the server and saved in the suppliers table.
Confirmation -> Success message or error displayed.
To View Supplier List:
Login -> Authenticate user credentials.
Home Page -> Navigate to the supplier management dashboard.
Supplier List Page -> Data fetched from the suppliers table.
Display Results -> Show data in a responsive table.
6. AI Features
To Use Chatbot:
Home Page -> Chatbot interface available in the navigation bar.
Customer Query -> User inputs question (e.g., "What tyres are in stock?").
Process Query -> AI model generates SQL to query inventory or products tables.
Fetch Data -> Execute SQL query on the database.
Display Results -> Show the answer in chatbot conversation.
7. Authentication
To Login:
Login Page -> User inputs credentials (username and password).
Authenticate -> Server validates credentials against users table.
Access Dashboard -> Redirect to the home page upon successful login.
To Register:
Register Page -> User inputs name, email, and password.
Submit Form -> Data saved in the users table.
Confirmation -> Success message or error displayed.
8. Support
To Submit Feedback:
Login -> Authenticate user credentials.
Home Page -> Navigate to the feedback page.
Submit Feedback Form -> Input feedback details and rating.
Save Data -> Feedback saved in the feedback table.
Confirmation -> Success message or error displayed.
This format ensures clarity for each process and outlines the exact user flow for every module and submodule in the system.1. Inventory Management
Table: inventory
Column NameData TypeConstraintsinventory_idINTPRIMARY KEY, AUTO_INCREMENTproduct_idINTFOREIGN KEY REFERENCES product(product_id)stock_quantityINTNOT NULL, CHECK (stock_quantity >= 0)reorder_levelINTNOT NULL
Sample Data:
inventory_idproduct_idstock_quantityreorder_level110150102102205
2. Product Management
Table: product
Column NameData TypeConstraintsproduct_idINTPRIMARY KEY, AUTO_INCREMENTproduct_nameVARCHAR(100)NOT NULLcategoryVARCHAR(50)NOT NULLbrandVARCHAR(50)sizeVARCHAR(20)priceDECIMAL(10, 2)NOT NULL
Sample Data:
product_idproduct_namecategorybrandsizeprice101Passenger TyrePassenger TyresMichelin205/55R16125.50102Off-Road TyreOff-Road TyresGoodyear265/70R17180.75
3. Sales Management
Table: sales
Column NameData TypeConstraintssale_idINTPRIMARY KEY, AUTO_INCREMENTcustomer_idINTFOREIGN KEY REFERENCES customer(customer_id)sale_dateDATENOT NULLtotal_amountDECIMAL(10, 2)NOT NULL
Sample Data:
sale_idcustomer_idsale_datetotal_amount12012024-11-20251.0022022024-11-22180.75
Table: sale_details
Column NameData TypeConstraintssale_detail_idINTPRIMARY KEY, AUTO_INCREMENTsale_idINTFOREIGN KEY REFERENCES sales(sale_id)product_idINTFOREIGN KEY REFERENCES product(product_id)quantityINTNOT NULL, CHECK (quantity > 0)subtotalDECIMAL(10, 2)NOT NULL
Sample Data:
sale_detail_idsale_idproduct_idquantitysubtotal111012251.00221021180.75
4. Supplier Management
Table: supplier
Column NameData TypeConstraintssupplier_idINTPRIMARY KEY, AUTO_INCREMENTsupplier_nameVARCHAR(100)NOT NULLcontactVARCHAR(15)emailVARCHAR(100)
Sample Data:
supplier_idsupplier_namecontactemail301Tyre Distributors Ltd1234567890supplier1@example.com302Global Tyres Co.9876543210supplier2@example.com
5. Customer Management
Table: customer
Column NameData TypeConstraintscustomer_idINTPRIMARY KEY, AUTO_INCREMENTcustomer_nameVARCHAR(100)NOT NULLcontactVARCHAR(15)emailVARCHAR(100)
Sample Data:
customer_idcustomer_namecontactemail201John Doe555123456john.doe@example.com202Jane Smith555987654jane.smith@example.com
6. Reporting and Analytics
Table: report_logs
Column NameData TypeConstraintsreport_idINTPRIMARY KEY, AUTO_INCREMENTgenerated_dateTIMESTAMPDEFAULT CURRENT_TIMESTAMPreport_typeVARCHAR(50)NOT NULL
Sample Data:
report_idgenerated_datereport_type12024-11-20 10:30:00Sales Summary22024-11-22 15:45:00Inventory Report
This schema provides a complete setup for a working tyre shop inventory system. Let me know if you’d like assistance with creating SQL queries or refining this schema!
Table product {
product_id INT [pk]
product_name VARCHAR(100)
category VARCHAR(50)
brand VARCHAR(50)
size VARCHAR(20)
price DECIMAL(10,2)
}
Table inventory {
inventory_id INT [pk]
product_id INT [fk]
stock_quantity INT
reorder_level INT
}
Table customer {
customer_id INT [pk]
customer_name VARCHAR(100)
contact VARCHAR(15)
email VARCHAR(100)
}
Table supplier {
supplier_id INT [pk]
supplier_name VARCHAR(100)
contact VARCHAR(15)
email VARCHAR(100)
}
Table sales {
sale_id INT [pk]
customer_id INT [fk]
sale_date DATE
total_amount DECIMAL(10,2)
}
Table sale_details {
sale_detail_id INT [pk]
sale_id INT [fk]
product_id INT [fk]
quantity INT
subtotal DECIMAL(10,2)
}
Table report_logs {
report_id INT [pk]
generated_date TIMESTAMP
report_type VARCHAR(50)
}
Ref: product.product_id > inventory.product_id
Ref: product.product_id > sale_details.product_id
Ref: customer.customer_id > sales.customer_id
Ref: sales.sale_id > sale_details.sale_id
