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Laboratory management system

A laboratory information management system (LIMS), sometimes referred to as a laboratory information system (LIS) or laboratory management system (LMS), is a software-based solution with features that support a modern laboratory's operations. Key features include—but are not limited to—workflow and data tracking support, flexible architecture, and data exchange interfaces, which fully "support its use in regulated environments". The features and uses of a LIMS have evolved over the years from simple sample tracking to an enterprise resource planning tool that manages multiple aspects of laboratory informatics. [https://en.wikipedia.org/wiki/Laboratory_information_management_system]

Key Benefits of a LIMS

Although the primary purpose of a LIMS is to track and manage samples, it can do so much more. It can:

·         Enable workflow automation which can in turn reduce human error

·         Centralize access and storage of quality control data

·         Support compliance efforts

·         Track reagents and lots

·         Perform instrument run monitoring

·         Initiate downstream data analysis

·         Integrate with instruments or other in-lab systems to improve lab efficiency

[https://www.illumina.com/informatics/sample-experiment-management/lims.html]

Detailed Functionality of Our LIMS Includes:

Labels and Bar Codes

·         User definable sample labels with the capacity to have the labels pre-printed

·         Login-sheets with bar-codes, supporting most bar-code layouts.

Management of Samples

·         Receipt of Samples

·         Registering of samples into the Labmin Laboratory Information Management System

·         Unique name allocations to individual samples.

·         Sample numbers, prep batch and quality control of batch numbers. Both at the Laboratory as well as online.

Integration of the Labmin Laboratory Information Management System with Analytical Instruments and Various Applications

·         Allows created analytical data to be stored directly into the Labmin Laboratory Information Management System; eliminating any typographical and transcription errors.

·         Document control and data protection tools to manage procedures and important files.

·         Unique identity of instruments with respect to calibration status and service maintenance.

Integration of LIMS to External Systems

·         Accounting packages e.g. PASTEL.
Please request if you want to know who we have successfully integrated with.note

·         Creation of certificates of completed analysis to internal customers like geologists to easily retrieve the results. These are customised as per your client’s needs.

·         Warehouse Module for control of all consumables.

·         A BI (Business Intelligence) module is also available on request.

·         Multiple Language Interfaces allows the client to receive reports in their preferred language.

Billing / Pricing & Invoicing

·         Intergration of Automatic billing of completed projects for clients

·         Integration your specific ERP requirements/system.

·         Create and manage quotations for laboratory.

·         Provide different pricing for individual clients.

·         Allows management of your implemented processes.

·         Physical tests can be set up at four different levels and priced accordingly. Pricing of tests helps you generate accurate invoices to decrease financial losses and discrepancies.

·         Tracks the profitability of each client

·         Allows you to track which customers are more profitable and how frequently they make use of your service.

·         Discount allocation per job/client

·         Tracking test results per client

·         Delivery of detailed trends analyses per customer

·         Delivery of detailed sample results per customer

·         Multiple contacts per client

·         Debtor Management

Sample Scheduling

·         Entry of single or multiple samples.

·         Automatically assigns sample numbers.

·         Automatic calculations for due and hold dates, both for preparation and for analysts.

·         Sample and test copying of common samples.

·         Options to put timers on individual samples.

Laboratory work flow management

·         Grouping of samples into work lists, preparation phases, and QA/QC batches.

·         Reviewing, printing and exporting of sample statuses and allows clients to login and add comments.

·         Warnings for samples nearing hold or due dates in the form of alarms, pop-up messages etc.

·         Links between sample status and result.

·         Additional laboratories can be added or deleted from Labmin.

·         These laboratories can be managed and viewed individually.

·         Advanced reporting per laboratory measures profitability and effectiveness.

·         Problem or excelling areas can be identified and managed for profitability and optimisation in real time.

Sample Tracking

·         Record the whereabouts of samples and their movement within and between the laboratories.

·         Sample backlog tracking.

·         Automatic generation of work orders and sample numbers with user definable formats.

·         Archiving samples from an active database.

·         Automatic printing of samples for disposal.

·         Entry by test, sample number, work list, or other information from Sample Master’s “Master Query”.

·         BI Tool that allows more sample information.

Approval and Review Management

·         Used for implementation of new lab methods.

Raw Data

·         Traceability of raw data as first generated by instrument or analysts i.e. raw data transferred to the Labmin Laboratory Information Management System.

Document Management

·         Analyst training, competency records, SOP’s and material safety data sheets (MSDS).

·         Automatic limit checking of results, when within limits. Automatically authorize reject or re-test, when not.

·         Automatic control chart checking on entry of QA/QC results.

·         Direct export of results to spreadsheet or other file formats.

·         Separate entry, validation and approval of results for reporting.

·         Generation of control charts by analyst, instruments, date, range etc.

·         Automatic accuracy and precision calculations when all formulas for calibrations are added into the solution.

·         Stock Control reports with QA/QC information as part of the analytical report.

·         Inventory management of standards and reagents, certificates of analysis and automatic expiry notifications.

·         Frequency based scheduling for automatic login, including workload analysis for upcoming samples.

·         Direct importing from spreadsheet with “point & click” file selection.

Sample Storage Condition

·         Storage location tracking e.g. water samples and chain of custody for each sample.

User Management

·         Define user capabilities/access and enables restriction protocols by user roles:

o   LIMS administrator

o   Laboratory Manager

o   Quality Manager

o   Lab Supervisor

o   Analyst

o   Customer etc.

·         An unlimited number of user definable custom reports.

·         Functions for internal clients to call-up and retrieve only their sample information.

·         Direct printing of reports to user’s printer and emails.

Analyst Certification

·         Keeps records of trained and certified analysts able to run the analysis as well as certifying of other analysts (competency records)

Test Result Review

·         Automatic production of test report/certificate as per clause 5.10 of ISO 17025.

·         Availability of data supporting the reliability of the information on test report (vertical auditing).

·         Audit trail reports.

·         Management reports.

·         End-user reports.

·         Statistical quality control for instrument calibration data, ensuring optimal equipment status.

·         Secure reporting and electronic signatures.

·         Electronic worksheet for producing results
e.g. standards and reagents preparation, instrument calibration, review and revalidation details, sample batches, environmental and preparational summary, calculation worksheets etc.

·         Report review facility

Proficiency Testing Schemes and Inter-Laboratory scheme

·         Management of results for such schemes/studies
Only if added into the system as an additional solution.

Back up support

·         Comprehensive training for laboratory personnel with different roles required for the Laboratory Information Management System.

·         LIMS Administrator training.

·         End user training and documentation.

·         After Sales Support/Technical Support.

·         Onsite Support (Travel and Accommodation not included).

·         The solution also caters for Satellite based laboratories to log into Labmin for the test & it’s results to be uploaded in real-time.
Giving your laboratory a much bigger scope to work with.

http://labmin.com/lims-overview/lims-features/

Laboratory execution

[https://www.simplelimssoftware.com/limsfeatures.html]

The Simple LIMS software is further configurable by users and system administrators to quickly match changing needs, protocols, business rules, workflows, etc., without coding. More detail...

·           Configure testing workflow, data model and business logic without programming.

·           Define/configurator lab testing workflows, feature include: Workflow attribute definition of activities, workflow input and output activities

·           Assignment of documentation to activities

·           Dynamically modify workflow in case of future change and assignment of documentation to activities

·           Assign work to scientists (task owner, and approved by), transfer the workflow information to Electronic Data Exchange format (export to PDF or Excel format) and attach the SOP documents with every workflow

·           Manage and analyze workflow testing results with accurate range

·           Define a group of sample batches and manage the workflow batch information

·           Manage workflow activities history records

·           Lab manager workflow define approved process by e-signature.

Samples, sample inventory management

·           Storing related sample information

·           Tracking samples by sample ID and barcode

·           Track samples from the time they enter the lab, to the time they are completed and disposed. Generate a Chain of Custody (COC) report.

·           Sample instant information management, define sample instant and series.

·           Sample inventory plate and location information management and sample destroy schedule management

·           Create data report association for samples

Lab customer's order/case management

·           Generate customer orders

·           Case accessioning and assignment

·           Manage order's project and task information, including job allocation, instrument allocation

·           Monitoring project/test workflow's progress status and generate order result reports

·           Generate order resource allocation report (include order, project, workflow, lab reagents using amount, instruments, history records and man power usage) and document and result association

Customers information management

·           Customer information management

·           Customer testing result analysis and management

·           Customer billing and sample inventory control.

·           Send email to customer for testing results and invoice.

Lab reagents inventory management

·           Lab supply & reagent inventory management, reagents expiration date alerts

·           Lab supply and reagents purchase order and payment schedule management

·           Track inventory reduction based on usage, automatic decrease the reagents quantity after each project/order done

·           Laboratory material vendor's information management

Instruments management

·           Lab instruments information management, instrument's tests assigned to and access records management

·           Instruments maintenance record and maintenance due date alert

·           Instrument maintenance records table management

·           Track location and usage of laboratory equipment

Instrument data input

·           Instrument data input through RS 232/USB/Windows Serial Port by following MS Windows standard drive interface

·           Open source solution allow all our customers modify/update current tables and forms and link with instrument input

·           Input spreadsheet, text file html file data by following MS Access data input process

·           Instrument input/output documents file information management

Laboratory administration management

·  Company and employee information management, includes employee training records attachment file for ISO900 checkup and employee workload reports

·  Dashboards view all your performance indicators on main administration page; keeps track of equipment's maintenance, shelf life and other sensitive item alerts

·  Generate company accounting receivable and payable schedule information list forms for you to review the cash flow.

·  Generate batch and project due today reminder for lab operating process

Data retrieval and document management

·  Manages workflow, tasting and projects documents information and exports to PDF or Excel format for Electronics Data Exchange

·  Manages SOP and other documents for lab's tracking needs

·  Standard operation process for documents and report information management. Feature include documents name, description, file date, type, and categories. you can trace document's information by using these information and open the attachment file by simple click.

·  Generate industry standard reports

·  Define a data query using search filters and export data.

·  Export to PDF or MS Excel format

·  Add documents as attachments

Billing information management

·  Generate order billing invoice and sample testing result for each project

·  Expense reporting

·  Revenue management

·  Bill of materials

·  Grant management

Login/Accession

·  Users login with default 3 different levels (Admin/Manager, lab employee and lab receptionise)

·  Users can login by user name and password with different access and control of this LIMS software

·  User can modify the login method based on their lab process needs.

LIMS Features & Functionality

·         Lab Inventory & Storage Management

Know where everything has been and for how long with sample and container tracking, location audit logs, etc. Manage stock supplies and reagents; assign re-order alerts.

·         Lab Project Management

Create and manage lab project workflows of samples through assays, standardize methods and procedures.

·         Electronic Document Management

Associate any electronic file to any object within the LIMS using links. From raw data to final study reports, the Core LIMS is a unified repository for all of the documents required to support a lab’s research.

·         Laboratory Automation & Integration

Instrument control for liquid handling and synthesis work stations including Tecan Genesis, Cyclone, Tomtec, etc.; integration with third party systems (ERP/PIMS etc.).

·         Automated Data Capture & Reduction

Direct integration with data generating instruments, custom file parsers and data loaders, and automatic data reduction.

·         Chemistry & Cheminformatics

State of the art cheminformatics platform including: compound registration, structure visualization, drawing and searching, calculated properties, etc.

·         Molecular Biology, Cell Culture & Bioinformatics

State of the art bioinformatics platform providing a variety of functionality, including integration with instrumentation.

·         High Throughput Screening (HTS)

Automates the collection and validation data, generates automatic alerts. Allows for in-vitro data management.

·         Animal Study Management

Tracks animal study design and manages workflow for PK, efficacy, behavioral, and toxicological studies.

·         Animal Facility Management

Cage card printing, animal location management and history, comprehensive record tracking, and IACUC protocol management and enforcement.

·         Customized Reporting

Define custom report formats for any data type. Automatically run reports, export results to MS Word, PowerPoint, Excel, and Adobe PDF.

·         Laboratory SOP Enforcement

Enforce business rules directly within the system before a sample is registered, screened or queued.

·         Workflow Management

Implement project decision criteria to ensure samples of interest are automatically queued for screening. Capture data for audits and compliance with regulatory standards.

·         Prioritization Queues & Worklist Management

Assess current workload and re-assign priorities for each assay. Identify bottlenecks in project lifecycles.

·         Instrument Management

Monitor the status of the lab’s instruments, schedule work and maintenance.

·         Security

Control access to data, track all changes made in the system to documents, data, etc.

·         Environmental Monitoring

Monitor conditions in the laboratory and storage spaces. Control waste generation and disposal.

·         Lot, Batch, & Case Management

Manage lots, batches and cases as needed. Increase efficiency with grouped sample login etc.

·         Specifications Management

Manage customer specifications and custom recipes. Regulatory compliance.

·         Data Analysis

QA/QC, graphing, curve-fitting, NCA, calculations, etc.

·         Study Management

Create custom and reusable study designs, report data by study, results validation and management.

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