This is a summary of how to write
good, concise proposals for course projects. The focus of this summary is on
programming or implementation projects, but the general ideas can be applied to
most proposals. The recommended lengths of sections are given assuming a
document length of 2 to 5 pages. Use appropriate scaling for longer proposal
documents.
Sample Outline for students doing
undergraduate projects
The following is a sample outline
for a project proposal. Note that all questions for a section may not apply to
your proposal, and should be used as a general guide only.
1.
Introduction (1 or 2 paragraphs)
o
Motivation
Sentence
o
Summarize the
problem (1 or 2 sentences)
o
Summarize the
solution (1 or 2 sentences)
o
Describe
format of rest of proposal (sections, etc.)
2.
Motivation (1 to 3 paragraphs)
o
What is the
history of the problem?
o
Why is this
problem interesting?
o
When and why
does the problem occur?
o
Is the
problem already solved? What is done now?
o
Are there any
similar systems or solutions to the one you propose? If so, reference and very
briefly explain them.
o
Are there are
possible improvements to current solutions?
3.
Project
Summary (1
paragraph)
o
What in
general will this project achieve? (Do not delve into details or timelines.)
4.
Project
Details
o
Architecture
and Environment (2-3
paragraphs + figures)
§ Describe the project environment
(software, hardware, languages, organizations, etc.)
§ Diagrams and figures are useful
here if appropriate.
§ What software, hardware, or tools
will you use?
o
Implementation
Issues and Challenges (2-3
paragraphs)
§ What will be the most difficult
issues and challenges in the implementation?
§ How are you using or extending
current tools/systems for your problem?
§ What makes your project unique?
o
Deliverables (3-5 paragraphs - point-form
may be used for some of the description)
§ What will the project produce?
(program, report, etc.)
§ Describe in relative detail the
features of each of the project's products.
§ You may wish to separate
deliverable into phases and indicate optional components given time.
§ Emphasize what your project
contributes or achieves!
o
Timeline (1 paragraph - point-form is
suitable)
§ Provide an estimated timeline of
project deliverable and important dates.
5.
Conclusion (1 paragraph)
o
Summarize the
project including the problem, motivation, and proposed solution, and re-state
important (planned) contributions.
6.
References
o
List
references used to compile proposal and references that will be used for
project (if already known).
Source https://people.ok.ubc.ca/rlawrenc/teaching/writingProposal.html
Supervisor / Advisor Details
This is where you give the details of the
person that has agreed to supervise your project. Although there is
space for two, only the first one is compulsory. Keep in mind that the
supervisor agreement form will have to be submitted separately.
Title of Project
A good project title should identify three
things. This is not compulsory, but for most projects, this would result
in a meaningful title.
- Classification of the system – it is a web based
system, online system, real time system, etc
- Type of System – Payroll, Inventory, Student
Management, etc
- Client name – the name of the company / client
for which this project will be implemented.
Based on that, here are a few examples
- Web based Human Capital Management System for XYZ Associates
- Inventory Management System for ABC Investments.
- Online Brokerage Tracking System for XYZ Securities.
- Web Based Sales & Distribution Management
System for PQRS Distributors.
Name and Address of Client
A real client is compulsory, since you need to
gather requirements, discuss progress, install, train, test, etc and finally
get a client certificate stating that the system is implemented. Here you
give the company / client name, along with their address. Personal names
are not required. Just the client name is enough. If the
client does not have a registered company, but uses a trade name, that name is
find.
Motivation for Project
Here you should explain why you selected this
specific project, and not something else. You could say that
there is a timely need for such a system, it’s a challenging area that
interests you, it’s in an area that you are familiar with and you believe that
you can apply yourself effectively to it, it’s for your workplace and this
would help increase your effectiveness and efficiency, etc.
Objectives and Scope of the
proposed project
Most people mix up what Goals and Objectives
are, so here’s a brief explanation of it. Your project will have one main
Goal, and there will be several objectives that allow you to reach your goal.
For example, the goal could be for the Client to be the best provider of
XYZ service in the country. In order to achieve that goal, their
objectives may include offering customers true value for their money,
increasing revenue by 10%, decreasing waste by 10%, etc
So, objectives for your project could include:
- Position
the products of the company globally, so as to increase sales by a minimum
of 10% (if this were a web based sales system)
- Decrease
the staff turnover rate by 20%, and allow the senior management to have a
real-time view of the Human Capital (for an HR system)
Objectives should generally be measurable (10%
and 20% in the above example), and have a time limit (within your project
duration)
Scope is basically what your system is about –
it defines the major modules or the features. This can be defined either
positively (i.e. the system will be able to do X, Y, and Z) or negatively (…
but the system would not include P & Q)
Example: The main scope of this project
involves the development of a web based sales management system including
product and category management, customer registration, as well as order
processing and delivery. It would not include online payments, but would
have the capability to handle cash on delivery and other offline payment
options.
Critical functionalities for
project
I have seen some people fill this section up
with what they believe to be the critical things that they must do at the
beginning such as meet the client, meet the supervisor to finalise project
area, gather requirements, etc – I believe this to be wrong.
A functionality is
defined as “the range of operations that can be run on a computer or other
electronic system”. Therefore, this section should highlight the 3 or 4
main features / functions that your system would have, once completed.
For example, for an Inventory Management
System the main functionalities would be:
- Allocate
proper stock codes to each item so that we may track where each item /
batch is stored for easy location and management.
- Be able
to identify stock age on a first in first out basis so that older stock is
issued first, so as to minimize waste. Expiry buffer time should be
definable in the system, so that alerts are issued for items which are to
expire in the next few months, so as to run offers and promotions
- Ability
to generate required reports and documents including GRN’s, Stock reports,
Returns, etc
- Ability
to define and manage minimum re-order levels within the system.
You don’t have to mention everything here,
just the most important ones.
Itemized list of deliverables of
the system
These are the final items that your delivery
to the customer. These are mostly physical, and not logical / virtual.
- Complete
XYZ system consisting of all critical functionalities.
- CD / DVD
with required installation / setup files
- User
Manual and Administration Manual
- Training
and implementation Support
A project plan using Gantt chart
(include the work involved in system development as well as writing the
dissertation)
This is ideally given in the form of TWO
SEPARATE Gantt charts – one for the project, and one for the dissertation.
These should be drawn using Microsoft Project (a link to the trial
edition is available. Not recommended to use anything else.
Your first Gantt Chart should be for the
project, and you should consider adding the following activities (A) / milestones
(M). Use the timeline to give the approximate dates in the chart.
- Project Initialization
(M)
- Shortlist
Project Areas (A)
- Find
suitable Supervisor (A)
- Client Identification
(A)
- Requirement
Gathering (A)
- Analysis
(A)
- Design
(A)
- Interim
Report Submission (M)
- Development
/ Coding (A)
- Testing
(A)
- Dissertation
Writing (A)
- Implement
/ Install (A)
- Training
(A)
- Client
Certificate (M)
- Submit
Dissertation (M)
Also include the 10 progress reports as
Milestones
Take the start date of your project as January
1st week, since this is where you start the work officially. Time the end
of the project to the end of September, since that’s where you submit your
dissertation.
The second Gantt chart is an expansion of the
‘Dissertation Writing’ Activity in the above chart. This means that the
start / end dates for the second chart should match with the start and end
dates of that main activity. Here we simply expand that activity to show
the production / evolution of the dissertation.
Main sections would include:
- Title
Page
- Declaration
- Abstract
(although this appears here, it is written last, so make sure to put the
start / end time towards the end)
- Acknowledgement
- Table of
Contents
- List of
Figures
- List of
Tables
- List of
Acronyms
- Chapter
1 Introduction
- Chapter
2 Analysis
- Chapter
3 Design
- Chapter
4 Implementation
- Chapter
5 Evaluation
- Chapter
6 Conclusion
- References
- Appendix
A – System Documentation
- Appendix
B – Design Documentation
- Appendix
C – User Documentation
- Appendix
D – Management Reports
- Appendix
E – Test Results
- Appendix
F – Code Listing
- Appendix
G – Client Certificate
- Glossary
and Index
Resource requirements for project
Under two separate headings, mention
the Software and Hardware resources that you would need in order to
complete this project. Don’t put hardware that is too extreme, or stuff
that you do not have. Put your normal computer’s configuration.
Under software, mention the language / editing
environment (PHP, Java with NetBeans, JQuery, etc), DBMS technology (SQL
Server, mySQL, Oracle, etc), any special servers (eg: Apache HTTP Server), etc.
Don’t put too much information about libraries and extensions since you
may not be sure whether you can really use them or not. General rule of
thumb would be to put only what you are sure about.
Proposed way of self-evaluating
the success of your system
Here you need to mention about your testing
strategy. You could talk about using white box and black box techniques,
using real world data to test the system, getting critical evaluations from
your friends, installing the system at the client premises and getting them to
do User Acceptance Testing, etc.
That’s it. Your project proposal is
complete! Make sure to show it to your supervisor before you submit it.
Ref http://www.undergradprojects.com/ucsc-bit-projects/ucsc-bit-03-preparing-your-project-proposal/
For more guidance on Writing Project Proposals!!!
Home visits Individual / Group / Online classes in English / Sinhala /
Tamil. Sample Projects/Assignments Exam Papers, Tutorials, Notes and Answers
will we provided.
CALL +94 777 33 7279 | EMAIL ITCLASSSL@GMAIL.COM | SKYPE ITCLASSSL
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For more guidance on Writing Project Proposals!!!
Home visits Individual / Group / Online classes in English / Sinhala /
Tamil. Sample Projects/Assignments Exam Papers, Tutorials, Notes and Answers
will we provided.
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